When I was first learning to write critically as a history major in college, I was always instructed to assume nothing when writing. No matter how educated my professors were on the subject matter I was investigating, I was to write my papers as if they knew nothing at all about the topic at hand. It makes sense, of course, and this single lesson is critical to having your work understood. A lack of attention to this principle is often the reason why technical communication in the form of manuals, reports and proposals typically fail to educate their intended audience. As a result, if your firm is spendThere are great writers everywhere these days. I won’t try to imitate any of them.

Some are more eloquent than I, and some are more brief. Yet the things I write about seem to strike a chord with people. . .big or small, old or young. I like to think it’s because I write like I speak. . .loosely. . .and hopefully, with a bit of a story to rouse one’s curiosity. Sometimes I use a few too many commas despite my status as a professional freelance writer and editor. But who cares. I like ‘em, and again they work with the way I pace things. . .kinda’ like those few dots right there. Yup. I like ellipses too. My grammar teachers would no doubt string me up if they knew where to find me.

But you know what? The entire reason we as humans write is to share ideas with other people via the written word. Only so much can be said and understood in one conversation, and only so much read in one sitting. Putting our ideas to paper allows our intended audience to re-visit and re-learn what has already been stated, and if you want that corporate magazine, company newsletter, white paper, or simple note to a loved one to actually be read, you’d better make it read well. The way to accomplish this simple feat is to write simply.

Last week I volunteered at the Chicago World Usability Day event held at the downtown office of Blue Cross Blue Shield here in the city. It was an event that, quite frankly, I somewhat stumbled upon while on-line searching for concepts and ideas related to my career as a technical writer. I write and edit all sorts of material, actually, but one of my greater joys has always been editing the work of others so as to help them make their message more clear. It is technical writing nirvana for me, really.

World Usability Day was an enlightening event for me because until a few weeks prior to it taking place, I never even knew such a field existed! My first discovery of this “new” creature was through the US government’s usability website where I learned that usability is, quite succinctly, the means by which designers aim to make the things we use and interact with on a daily basis more useful, usable and to quote Don Norman who was the keynoter of the event, more “friendly”. The folks at Motorola, Whirlpool, GE and a host of other companies are working feverishly to ensure the stuff we use in our lives is indeed useful. As writers, we should always aim for the same.

When I was first learning to write critically as a history major in college, I was always instructed to assume nothing when writing. No matter how educated my professors were on the subject matter I was investigating, I was to write my papers as if they knew nothing at all about the topic at hand. It makes sense, of course, and this single lesson is critical to having your work understood. A lack of attention to this principle is often the reason why technical communication in the form of manuals, reports and proposals typically fail to educate their intended audience. As a result, if your firm is spendi

s too. My grammar teachers would no doubt string me up if they knew where to find me.

But you know what? The entire reason we as humans write is to share ideas with other people via the written word. Only so much can be said and understood in one conversation, and only so much read in one sitting. Putting our ideas to paper allows our intended audience to re-visit and re-learn what has already been stated, and if you want that corporate magazine, company newsletter, white paper, or simple note to a loved one to actually be read, you’d better make it read well. The way to accomplish this simple feat is to write simply.

Last week I volunteered at the Chicago World Usability Day event held at the downtown office of Blue Cross Blue Shield here in the city. It was an event that, quite frankly, I somewhat stumbled upon while on-line searching for concepts and ideas related to my career as a technical writer. I write and edit all sorts of material, actually, but one of my greater joys has always been editing the work of others so as to help them make their message more clear. It is technical writing nirvana for me, really.

World Usability Day was an enlightening event for me because until a few weeks prior to it taking place, I never even knew such a field existed! My first discovery of this “new” creature was through the US government’s usability website where I learned that usability is, quite succinctly, the means by which designers aim to make the things we use and interact with on a daily basis more useful, usable and to quote Don Norman who was the keynoter of the event, more “friendly”. The folks at Motorola, Whirlpool, GE and a host of other companies are working feverishly to ensure the stuff we use in our lives is indeed useful. As writers, we should always aim for the same.

When I was first learning to write critically as a history major in college, I was always instructed to assume nothing when writing. No matter how educated my professors were on the subject matter I was investigating, I was to write my papers as if they knew nothing at all about the topic at hand. It makes sense, of course, and this single lesson is critical to having your work understood. A lack of attention to this principle is often the reason why technical communication in the form of manuals, reports and proposals typically fail to educate their intended audience. As a result, if your firm is spend

is to write simply.

Last week I volunteered at the Chicago World Usability Day event held at the downtown office of Blue Cross Blue Shield here in the city. It was an event that, quite frankly, I somewhat stumbled upon while on-line searching for concepts and ideas related to my career as a technical writer. I write and edit all sorts of material, actually, but one of my greater joys has always been editing the work of others so as to help them make their message more clear. It is technical writing nirvana for me, really.

World Usability Day was an enlightening event for me because until a few weeks prior to it taking place, I never even knew such a field existed! My first discovery of this “new” creature was through the US government’s usability website where I learned that usability is, quite succinctly, the means by which designers aim to make the things we use and interact with on a daily basis more useful, usable and to quote Don Norman who was the keynoter of the event, more “friendly”. The folks at Motorola, Whirlpool, GE and a host of other companies are working feverishly to ensure the stuff we use in our lives is indeed useful. As writers, we should always aim for the same.

When I was first learning to write critically as a history major in college, I was always instructed to assume nothing when writing. No matter how educated my professors were on the subject matter I was investigating, I was to write my papers as if they knew nothing at all about the topic at hand. It makes sense, of course, and this single lesson is critical to having your work understood. A lack of attention to this principle is often the reason why technical communication in the form of manuals, reports and proposals typically fail to educate their intended audience. As a result, if your firm is spend

ew weeks prior to it taking place, I never even knew such a field existed! My first discovery of this “new” creature was through the US government’s usability website where I learned that usability is, quite succinctly, the means by which designers aim to make the things we use and interact with on a daily basis more useful, usable and to quote Don Norman who was the keynoter of the event, more “friendly”. The folks at Motorola, Whirlpool, GE and a host of other companies are working feverishly to ensure the stuff we use in our lives is indeed useful. As writers, we should always aim for the same.

When I was first learning to write critically as a history major in college, I was always instructed to assume nothing when writing. No matter how educated my professors were on the subject matter I was investigating, I was to write my papers as if they knew nothing at all about the topic at hand. It makes sense, of course, and this single lesson is critical to having your work understood. A lack of attention to this principle is often the reason why technical communication in the form of manuals, reports and proposals typically fail to educate their intended audience. As a result, if your firm is spend

When I was first learning to write critically as a history major in college, I was always instructed to assume nothing when writing. No matter how educated my professors were on the subject matter I was investigating, I was to write my papers as if they knew nothing at all about the topic at hand. It makes sense, of course, and this single lesson is critical to having your work understood. A lack of attention to this principle is often the reason why technical communication in the form of manuals, reports and proposals typically fail to educate their intended audience. As a result, if your firm is spending money on material no one reads or understands, it is spending away its profits on filing cabinet and trash can fodder. There is a reason why our parents never learned how to program the VCR and now their cell phones, and a lot of it can be attributed to those joyful how-to manuals which accompanied those shiny new electronic devices. So if we’re not writing well and using language we can all understand, then fundamentally, we’re not communicating.

So take a step forward and be a change leader. Work on those corporate and technical communications pieces and grab your audience by the short-hairs. Use great ledes, great graphic artists and great writers. After all, you’re competing for your readers eyeballs as much as your own marketing department is, so let’s make it count!

Wouldn’t it be great if after all the hard work you put into your corporate magazine or corporate history piece, your firm’s employees actually read it?

Cool link: The folks at Ragan Communications are the thought leaders in this arena. Check out their work!

Cheers, Doc Kane, Roscommon